Attendance Requirements

ATTENDANCE REQUIREMENT

  • Stanfort Academy always make sure to communicate the attendance policy and the attendance requirement to all its students at various stages.
  • For the Student Pass holder, the minimum % of attendance is 90% and 75% for Non-STP holder per month.
  • For foreign students as well as for the local students, the total attendance % are calculated at the end of the month. For foreign student the requirement set by ICA is 90% and for the part-time courses for local students, the attendance requirement is 75% per module. All the students are issued the course completion certificate based on meeting the minimum requirement of 75% physical attendance.
  • The attendance department keep monitoring student attendance to ensure that the absentee is recorded in time. For consistency, the teachers/ lecturers are advised to put ‘0’ if the student didn’t turn up for the lessons. If the student is absent and able to provide valid supporting documents such as (Medical Certificate), court order or any valid document issued by the government agencies in Singapore, the attendance sheet will be updated later by the Attendance department.

Students are notified about the attendance requirement using following documents:

  • Course Orientation Checklist
  • Academic Orientation
  • Student Handbook
  • Programme Handbook (for In-house courses)
  • Module Handbook (for EDP courses)
  • School Official Website

 

Special Condition / Excused Absences

The school understands that from time to time; a student may not be able to attend the classes due to circumstances beyond his or her control. When this occurs, special consideration will be given if the circumstances are compassionate or compelling, and sufficient valid evidence is provided by the student to justify this consideration. Such special conditions are purely judged case by case basis with discretion.

Absence Due To Illness – it is compulsory for a student who is ill to obtain a medical certificate from a medical practitioner registered in Singapore. This medical certificate is filed into the school record and updated against student’s attendance record.

Compassionate Or Compelling Circumstances – they are generally those beyond the control of the student and which have an impact on the student’s course progress.

In relation to attendance, these include but are not limited to:

  • Major political upheaval or natural disaster in the region of student’s origin requiring emergency travel and this has impacted on the student’s progress of the student’s studies;
  • A traumatic experience, involvement or witnessing the serious accident or witnessing or being the victim of the serious crimes and this has impacted on the student;

For the above circumstances the management will use the professional judgment to assess each case on its individual merits. The management will consider documentary evidence provided to support the claim and will keep copies of these documents in the student file. The leave approval will be at discretion of the Management, The Senior Operation Manager or the Attendance Department.

 

Guidelines On Compassionate Leave for Students:

To ensure transparency and consistency, students are advised to take note of the following points regarding Compassionate Leave:

  • Definition of Compassionate Leave: Compassionate leave is granted only in the event of a personal loss involving an immediate family member, such as a parent, sibling, grandparent, or legal guardian.
  • Scope of Approval
    Compassionate leave does not extend to:
    • Non-immediate relatives (e.g., cousins, uncles, aunts)
    • Family friends or individuals whom the student considers emotionally significant but are not direct family members
    • Situations where someone is seriously ill but has not passed away
  • Nature of Student Leave
    • As students, leave is a privilege, not an entitlement.
    • Unlike employment contexts, student leave is granted on compassionate, medical, or academic grounds and must be supported with valid documentation.
  • Responsibility and Expectation
    • While we empathise with personal difficulties, students are reminded that individual challenges cannot override institutional policies or academic obligations.
    • Students are expected to catch up with their studies independently during any approved absence, without expecting the school to make special adjustments and must be willing to bear additional cost of lessons. Even though their leave is approved, in order to remain eligible to submit assignment or appear for examination, they have to bear additional charges of extra lessons because such situation is caused by the student’s personal commitments and not by the school itself.
  • Attendance and Course Requirements
    • Approved leave only excuses the student from classes for a few days — it does not exempt them from maintaining the minimum attendance requirement tied to their Student Pass and programme progression.
    • Failure to meet attendance and coursework submission requirements may impact eligibility for assessments and graduation.
  • Final Note – The school aims to support students fairly and respectfully, but all leave requests must be reasonable, verifiable, and within policy guidelines. Emotional significance, while understandable, cannot be the sole basis for granting compassionate leave.

     

    Warning Letters:

    Attendances requirement by ICA = 90% per month

    When the attendance of foreign student holding valid Student Pass falls below (less than 90% per month), action is taken as follows:

    1. When attendance falls below 90% First time: Verbal warning is issued
    2. When attendance falls below 90% Second time: First warning is issued
    3. When attendance falls below 90% Third time: Final warning is issued
    4. When attendance falls below 90% Fourth time: Student is expelled from the course (Provisionally)

    Note:

    • After provisional expulsion, student has to appeal against the expulsion within 10 days from the date of official expulsion and wait for approval.
    • If approved, student join the class back and if appeal is rejected, student is expelled from the programme completely.
    • If appeal is approved and student returns to the programme but his/her attendance falls short and they are not eligible for examination or coursework submission, they will have to bear additional cost of (make-up) lesson and they will complete the module at a later date. Eventually it could affect their graduation date and student will take personal responsibility for this as such situation is brought upon by themselves.
    • If appeal is approved and student returns to the programme but if attendance falls below 90% again, immediate Final Expulsion and no more chances will be given.

     

    Local Students (Non-Student Pass Holders)

    • Local students are required to maintain a minimum attendance of 75% per module.
    • Students who fail to meet the minimum attendance requirement will not be eligible for a Certificate of Attendance or Completion.
    • Local students who remain absent for more than 3 weeks and unable to make any contact with the school or the academic team will be considered (Self-withdrawal by Default) from the course due to prolonged, unexplained absence without notifying the school.